The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
- The right to inspect and review education records.
To review records, students and former students may go to the Student Records; present a valid photo identification card; and ask to review the record. If it is an inappropriate time to retrieve the record on short notice or because of a variety of circumstances, Central Piedmont Community College may delay to a maximum of 45 days to release the records for review.
- The right to request amendment of education records that students believe are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Students may question information in their educational records that they believe to be incorrect or inaccurate. This request must be in writing and must be submitted to the records custodian, the Associate Dean for Graduation and Records. All requests for corrections will be acted upon within 45 work days of receipt of the request. If the custodian can verify that such data are, in fact, in error, appropriate corrections will be made, and the student will be notified in writing when the correction has been completed. If an error cannot be readily substantiated, the request will be referred to an Ad Hoc Hearing Committee appointed by the Vice President for Enrollment and Student Services. After a student has had the opportunity to present the case to the hearing committee, the committee will render a decision in writing, stating the reasons for its decision.
- The right to consent to disclosures of personally identifiable information contained in education records, except to the extent that FERPA authorizes disclosure without consent.
Central Piedmont Community College has declared the following information to be “directory”: name and hometown; major field of study or program; dates of attendance, degrees, diplomas, or awards received. “Directory” information may be disclosed without the written consent of the student. All other disclosures, except when permitted by FERPA, require the written consent of the student.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if the official is performing a task that is specified in his or her position description or by a contract agreement, performing a task related to a student’s education, or performing a task related to the discipline of a student.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Central Piedmont Community College to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW Washington, D.C. 20202-5920