FERPA, the Student and CPCC

Although September is FERPA Awareness Month, CPCC employees are conscientious about protecting students’ educational records throughout the year. The Family Educational Rights and Privacy Act of 1974, FERPA, awards students’ rights in regards to these educational records. Learn about your rights in the Annual Notification of Rights under FERPA by visiting www.cpcc.edu/admissions/ferpa.

Do You Know Your IX?

The rights and responsibilities listed under Title IX are yours. They were created for you, to make you feel safe and welcome on campus. Title IX

That’s why CPCC wants you to know your IX. To accomplish this goal, we plan to launch a new Title IX online training tool in May that will be accessible through MyCollege.

By participating in the training session, you not only educate yourself about Title IX, but also help support CPCC’s culture of safety and equality.

Stay tuned to CPCC Today and our other communication channels for more information about the launch of our new online training tool, designed to raise awareness of Title IX – a law that was written to bring gender equality to all educational programs.

Interested in learning more about Title IX today? Visit cpcc.edu/titleix.

Annual Notification of Rights Under FERPA

 The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: FERPA

  • The right to inspect and review education records.

To review records, students and former students may go to the Student Records; present a valid photo identification card; and ask to review the record. If it is an inappropriate time to retrieve the record on short notice or because of a variety of circumstances, Central Piedmont Community College may delay to a maximum of 45 days to release the records for review.

  • The right to request amendment of education records that students believe are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Students may question information in their educational records that they believe to be incorrect or inaccurate. This request must be in writing and must be submitted to the records custodian, the Associate Dean for Graduation and Records.  All requests for corrections will be acted upon within 45 work days of receipt of the request.  If the custodian can verify that such data are, in fact, in error, appropriate corrections will be made, and the student will be notified in writing when the correction has been completed.  If an error cannot be readily substantiated, the request will be referred to an Ad Hoc Hearing Committee appointed by the Vice President for Enrollment and Student Services.  After a student has had the opportunity to present the case to the hearing committee, the committee will render a decision in writing, stating the reasons for its decision.

  •  The right to consent to disclosures of personally identifiable information contained in education records, except to the extent that FERPA authorizes disclosure without consent.

Central Piedmont Community College has declared the following information to be “directory”: name and hometown; major field of study or program; dates of attendance, degrees, diplomas, or awards received.  “Directory” information may be disclosed without the written consent of the student.  All other disclosures, except when permitted by FERPA, require the written consent of the student.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official has a legitimate educational interest if the official is performing a task that is specified in his or her position description or by a contract agreement, performing a task related to a student’s education, or performing a task related to the discipline of a student.

  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by Central Piedmont Community College to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW Washington, D.C. 20202-5920

Phone: 202.260.3887

Fax: 202.260.9001

Email: ferpa@ed.gov