FERPA: Annual Notification of Student Rights

Central Piedmont remains dedicated to protecting your student educational records. Learn more about your rights under the Family Educational Rights and Privacy Act of 1974, (FERPA) by reading the annual notification below. For additional information about FERPA, visit cpcc.edu/ferpa.

Annual Notification of Rights Under FERPA:

The Family Educational Rights and Privacy Act (FERPA) affords you the following rights with respect to your education records when you turn 18 years old or enter a post-secondary institution at any age:

  • The right to inspect and review your education records. To review records, students and former students may contact Student Records, present valid photo identification, and request in writing to review the record. Central Piedmont will provide access to the record within 30 days.
  • The right to request amendment of education records that you believe are inaccurate, misleading, or otherwise in violation of your privacy rights under FERPA.You may question information in your educational records that you believe to be incorrect or inaccurate. This request must be in writing and must be submitted to the Dean of Admissions, Registration, Records, and Graduation. All requests for corrections will be acted upon within 30 work days of receipt of the request. If the dean can verify that such data are, in fact, in error, appropriate corrections will be made. You will be notified in writing when the correction has been completed. If an error cannot be readily substantiated, the request will be referred to an Ad Hoc Hearing Committee appointed by the Vice President for Student Affairs. After you have had the opportunity to present the case to the hearing committee, the committee will render a decision in writing, stating the reasons for its decision.
  • The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent.Directory information may be disclosed without your written consent. Central Piedmont Community College has declared the following information to be directory information: your name; your city of residence; dates of attendance; major field of study or program; credentials earned and dates awarded.
  • One exception which permits disclosure without your consent is disclosure to school officials who have a legitimate educational interest in the record. A school official has a legitimate educational interest if the official is performing a task that is specified in his or her position description or by a contract agreement, performing a task related to your education, or performing a task related to your discipline.
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by Central Piedmont Community College to comply with the requirements of FERPA.

The name and address of the office that administers FERPA compliance is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920
Phone: 1.800.USA.LEARN or 1.800.872.5327

FERPA, the Student and CPCC

Although September is FERPA Awareness Month, CPCC employees are conscientious about protecting students’ educational records throughout the year. The Family Educational Rights and Privacy Act of 1974, FERPA, awards students’ rights in regards to these educational records. Learn about your rights in the Annual Notification of Rights under FERPA by visiting www.cpcc.edu/admissions/ferpa.