FERPA Facts

During the month of September, Admissions, Registration, Records, & Graduation will be hosting FERPA Awareness Month! FERPA

What is FERPA?

The Family Educational Rights and Privacy Act of 1974 is federal legislation regarding the privacy of student records.  It governs the disclosure of education records maintained by institutions (including CPCC) and access to those records.

What rights does FERPA give students?

  • Inspect and review their education records
  • Have some control over disclosure of information from their education records
  • Seek to amend incorrect education records

What is an education record?

All records that directly relate to a student and are maintained by the college are considered education records.  These records can take numerous forms (paper records, media files, etc.) – they do not only refer to records stored in Student Records or in Colleague.

What type of information may be shared?

Without the student’s written consent, only directory information may be released.  At CPCC, the following are considered directory information and may be released without prior written consent from the student:

  • Student’s name
  • Student’s hometown
  • Date of attendance at the College
  • College degree completion dates & degrees earned
  • Student’s program of study
  • Most recent previous institution attended and degrees earned

What if I want to give my parents or spouse access to my records?

Students may give a third party access to specific records by completing a Student Information Release Authorization Form.  The completed form must specify the records to be released and the individual to whom they may be released.  This form should be presented to the appropriate college representative (faculty member if you are granting access to class grades, Student Records if you are releasing a transcript, etc.) by you.  If presented by the third party, then that person must have a copy of your CPCC Student ID.  This helps keeps your records protected!